Calendly Technology Intelligence

What is Calendly?

Calendly is a scheduling automation platform that eliminates back-and-forth emails for booking meetings. Founded in 2013, Calendly has become the leading scheduling tool with over 10 million users.

By sharing a Calendly link, invitees can book time slots that work with the host's calendar, automatically handling time zones and availability.

Key Features

Scheduling

• Links: Shareable booking URLs
• Types: One-on-one, group, round robin
• Time zones: Automatic detection
• Buffers: Prevent back-to-back

Automation

• Reminders: Email and SMS
• Workflows: Pre/post meeting actions
• Routing: Form-based assignment

Integration

• Calendars: Google, Outlook, iCloud
• Video: Zoom, Google Meet, Teams
• CRM: Salesforce, HubSpot

Use Cases

Sales Meetings

Sales reps share Calendly links with prospects. Leads self-book demos without email ping-pong.

Recruiting

HR teams schedule candidate interviews. Candidates book slots across multiple interviewers.

Customer Success

CSMs let customers book check-in calls. Onboarding and review meetings scheduled easily.

Professional Services

Consultants and coaches schedule client sessions. Clients book based on real-time availability.

Code Examples

Embed Widget

<!-- Calendly Inline Widget -->
<div class="calendly-inline-widget"
     data-url="https://calendly.com/yourname/30min"
     style="min-width:320px;height:630px;">
</div>
<script src="https://assets.calendly.com/assets/external/widget.js"></script>

Popup Widget

// Open Calendly popup
Calendly.initPopupWidget({
    url: 'https://calendly.com/yourname/30min',
    prefill: {
        name: 'John Doe',
        email: '[email protected]'
    }
});

Webhook Handler

app.post('/calendly/webhook', (req, res) => {
    const { event, payload } = req.body;
    if (event === 'invitee.created') {
        notifySales(payload.scheduled_event);
    }
    res.sendStatus(200);
});

Comparison

vs Chili Piper

• Sales: Chili Piper routing
• Simplicity: Calendly easier
• Price: Calendly cheaper

vs HubSpot Meetings

• Standalone: Calendly independent
• Ecosystem: HubSpot integrated
• Features: Calendly more robust

Why Calendly

• Industry-leading simplicity
• Strong free tier
• Excellent integrations
• Trusted brand recognition