Forward to: Finance & Compliance

Compliance & Reporting
Automation Workflows

Ten agent workflows for Finance & Compliance — IRS filing monitoring, state registration tracking, financial transparency reporting, audit preparation intelligence, tax law change monitoring, governance best practices, whistleblower policy tracking, data privacy compliance, international compliance, and compliance dashboard — enabling data-driven compliance management powered by comprehensive domain intelligence.

1IRS Filing & Tax Compliance

AI agent monitors IRS guidance, tax law changes, and filing requirements to ensure timely Form 990 submission, maintain tax-exempt status, and comply with evolving federal requirements.

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Track IRS Compliance Requirements
/docs/press/complianceOpenPageRank
IRS COMPLIANCE INTELLIGENCE ════════════════════════════════════════════════════════ irs.gov /docs: Updated Form 990 instructions — 8 new disclosure fields /press: Enhanced scrutiny on executive compensation reporting /compliance: New electronic filing mandate for all 990 filers ACTION: Review new fields with auditor before filing deadline FILING DEADLINES: May 15 Form 990 (FY ending Dec 31) — 78 days remaining May 15 Form 990-T (UBIT) — if applicable Nov 15 Extended 990 deadline (if extension filed) COMPLIANCE STATUS: 990 preparation: In progress — 60% complete State registrations: Current in 8 of 8 states Tax-exempt status: Active — no issues ALERT: New comp disclosure fields require board meeting approval

2State Registration Tracking

AI agent monitors state charity registration requirements, filing deadlines, and regulatory changes across all states where the organization solicits donations or operates programs.

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Track State Registration Requirements
/compliance/docs/aboutCountries
STATE REGISTRATION COMPLIANCE — 8 STATES ════════════════════════════════════════════════════════ State Status Renewal Fee Notes California Current Jul 15 $75 CT-2 + RRF-1 New York Current Sep 01 $25 CHAR500 Illinois Current Jun 30 $15 AG990-IL Florida Due Soon Mar 31 $75 CH1 + Financial Pennsylvania Current Nov 30 $35 BCO-10 Texas Exempt N/A $0 No registration Ohio Current Aug 15 $50 CT-12F Massachusetts Current Oct 31 $100 Schedule A-2 URGENT: Florida renewal due March 31 — financial report required REGULATORY CHANGES DETECTED: oag.ca.gov: New California reporting requirements effective 2027 ag.ny.gov: Updated CHAR500 form — additional disclosure fields

3Financial Transparency Reporting

AI agent monitors charity rating organizations and financial transparency platforms to ensure the organization meets or exceeds standards for public accountability and donor confidence.

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Monitor Transparency Ratings
/about/products/pressOpenPageRank
TRANSPARENCY & RATING INTELLIGENCE ════════════════════════════════════════════════════════ charitynavigator.org /about: Our rating: 3 of 4 stars — financial health good /products: New "Encompass" rating system — added DEI + results metrics SIGNAL: 4th star requires impact measurement improvements give.org — BBB Wise Giving Alliance /about: We meet: 18 of 20 standards /products: Missing: Board diversity policy + whistleblower disclosure ACTION: Adopt board diversity policy + publish whistleblower process guidestar.org — Candid /about: Our seal: Gold Transparency (target: Platinum) /products: Platinum requires: impact metrics + qualitative results ACTION: Upload impact data for Platinum seal — donor trust signal TRANSPARENCY SCORE: 78/100 (target: 90)

4Audit Preparation Intelligence

AI agent monitors accounting standards, audit requirements, and peer organization audit findings to inform audit preparation and ensure clean audit opinions.

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Prepare for Annual Audit
/docs/press/blogOpenPageRank
AUDIT PREPARATION INTELLIGENCE ════════════════════════════════════════════════════════ fasb.org — Financial Accounting Standards Board /docs: ASU 2023-08 — New lease standard now effective for non-profits /press: Revenue recognition changes for grants with conditions ACTION: Review lease accounting — new standard requires balance sheet recognition aicpa.org /docs: Updated single audit guide — Uniform Guidance changes /press: Common audit findings: Revenue recognition, internal controls OUR AUDIT TIMELINE: Audit start: April 1 — 40 days to prepare Auditor: Smith & Associates — 3rd year Prior year findings: 1 — internal controls over disbursements ACTION: Implement corrective action before audit — remediation 90% complete SINGLE AUDIT THRESHOLD: Federal expenditures: $1.8M — Above $750K threshold — single audit required

5Tax Law Change Monitoring

AI agent monitors federal and state tax law changes affecting non-profit organizations, charitable deductions, UBIT, and tax-exempt bond regulations to ensure proactive compliance.

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Track Tax Law Changes
/press/docs/blogIAB Categories
TAX LAW CHANGE INTELLIGENCE ════════════════════════════════════════════════════════ congress.gov /products: Charitable Act — universal charitable deduction proposal /press: Bipartisan support — would increase individual giving 5% SIGNAL: Advocate for passage — direct benefit to our donors irs.gov /docs: UBIT parking tax: Repealed — saves us $12K annually /press: New guidance on cryptocurrency donations — reporting requirements ACTION: Update gift acceptance policy for crypto donations tax.ny.gov /press: State charitable deduction cap increased SIGNAL: Notify NY donors — increased state tax benefit for giving

6Governance Best Practices

AI agent monitors non-profit governance standards, board best practices, and regulatory expectations to ensure the organization maintains strong governance aligned with sector standards.

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Track Governance Standards
/about/docs/blogOpenPageRank
GOVERNANCE BEST PRACTICES INTELLIGENCE ════════════════════════════════════════════════════════ boardsource.org /about: Updated governance index — 12 benchmark areas /blog: Average board size: 15 | Avg meeting frequency: 5/year /docs: New DEI governance toolkit released OUR GOVERNANCE SCORECARD: Board size: 11 — Appropriate Board diversity: 42% diverse — below 50% benchmark Meeting frequency: 4/year — Below 5 recommended Board giving: 100% — all members contribute Term limits: Implemented — 3 terms max Conflict of interest policy: Current Whistleblower policy: Not formalized — BBB requirement ACTION: Formalize whistleblower policy + add 5th board meeting

7Data Privacy Compliance

AI agent monitors data privacy regulations, non-profit data handling requirements, and cybersecurity standards to ensure protection of donor and beneficiary data.

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Track Data Privacy Requirements
/compliance/docs/pressCountries
DATA PRIVACY COMPLIANCE INTELLIGENCE ════════════════════════════════════════════════════════ oag.ca.gov /compliance: CCPA applies to non-profits with $25M+ revenue STATUS: Below threshold currently — but prepare for growth nist.gov /docs: Cybersecurity framework updated — non-profit guidelines /press: 47% of non-profits experienced data breach in 2025 ACTION: Conduct cybersecurity audit — last done 18 months ago OUR DATA PRIVACY STATUS: Privacy policy: Published and current Donor data encryption: AES-256 at rest Beneficiary data: Needs review — some PII in spreadsheets Staff training: Last training 2 years ago — refresh needed ACTION: Annual privacy training + migrate PII from spreadsheets to CRM

8Grant Compliance Intelligence

AI agent monitors federal grant compliance requirements, Uniform Guidance updates, and cost principle changes to ensure grant expenditures meet funder and regulatory requirements.

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Track Grant Compliance Requirements
/docs/press/complianceOpenPageRank
GRANT COMPLIANCE INTELLIGENCE ════════════════════════════════════════════════════════ ecfr.gov — 2 CFR 200 (Uniform Guidance) /docs: Updated Uniform Guidance — effective October 2025 /press: Key changes: increased indirect cost negotiation flexibility SIGNAL: Renegotiate indirect rate — may qualify for higher rate whitehouse.gov /docs: OMB Memorandum — simplified reporting for grants under $500K SIGNAL: 8 of our grants qualify for simplified reporting GRANT COMPLIANCE STATUS: Federal grants: 6 — all compliant Indirect cost rate: 12% — negotiate to 15% at renewal Time & effort reporting: Current Subrecipient monitoring: 2 overdue for annual review ACTION: Complete subrecipient monitoring visits by March 31

9Employment & HR Compliance

AI agent monitors employment law changes, non-profit HR requirements, and workplace safety regulations to ensure compliance across all organizational operations and locations.

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Track HR Compliance Requirements
/compliance/press/docsCountries
HR COMPLIANCE INTELLIGENCE ════════════════════════════════════════════════════════ dol.gov /press: New overtime threshold: $55,000 — 12 staff affected /compliance: Updated FMLA guidance for remote workers ACTION: Reclassify or adjust salaries for 12 affected positions eeoc.gov /press: Updated harassment prevention guidelines /docs: New pay transparency requirements in 8 states ACTION: Update job postings with salary ranges for compliance HR COMPLIANCE CHECKLIST: Employee handbook: Last updated 2024 — needs revision Anti-harassment training: Current — completed October 2025 I-9 compliance: Audited — no issues Workers comp: Current in all 8 states Pay transparency: Not compliant in CA, NY — update immediately

10Compliance Dashboard

AI agent synthesizes all compliance intelligence into an executive dashboard — providing leadership with real-time visibility into regulatory requirements, filing deadlines, and compliance health.

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Generate Compliance Intelligence Dashboard
/compliance/docs/pressOpenPageRankIAB Categories
COMPLIANCE DASHBOARD — FEBRUARY 2026 ════════════════════════════════════════════════════════ FILING STATUS: Form 990: In progress — due May 15 State registrations: FL due Mar 31 | Others current Single audit: Required — audit starts April 1 COMPLIANCE HEALTH: Transparency rating: 78/100 (target 90) Governance score: 4 items need attention Grant compliance: All federal grants compliant Data privacy: Training overdue + PII in spreadsheets PRIORITY ACTIONS: 1. Florida registration renewal (Mar 31) 2. Whistleblower policy formalization 3. Pay transparency compliance (CA, NY)
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Generate Compliance Report

Compliance Report — February 2026

EXECUTIVE SUMMARY ──────────────────────────────────────── Regulatory sources monitored: 34 domains State registrations managed: 8 states Rating organizations tracked: 4 platforms Grant compliance items: 6 federal grants KEY INSIGHTS IRS Form 990 has 8 new disclosure fields requiring board attention. Florida registration renewal is urgent (March 31). Governance gaps include missing whistleblower policy and board diversity below benchmark. Uniform Guidance changes may allow higher indirect cost rate — negotiate at renewal. Pay transparency compliance needed for CA and NY operations. Single audit preparation should begin immediately — audit April 1.
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